Hope Montessori Academy is committed to protecting the privacy and personal information of our students, parents, and staff. This Privacy Policy outlines how we collect, use, disclose, and safeguard personal information in accordance with British Columbia’s Personal Information Protection Act (PIPA) and other relevant privacy laws. By enrolling your child at Hope Montessori Academy or using our services, you consent to the collection and use of personal information as described in this policy.

1. Information We Collect

We collect personal information necessary for providing quality care and education. The types of personal information we may collect include:

• Parent/guardian names, contact details (phone number, email, address)
• Child’s name, age, date of birth, medical history, allergies, and emergency contact information
• Enrollment records and academic progress reports
• Photos or videos for educational and promotional purposes (with consent)

2. Purpose of Collection

We collect personal information to:

• Administer the child’s enrollment, progress, and participation in programs
• Ensure the health and safety of students
• Communicate with parents/guardians regarding their child’s education, attendance, and emergencies
• Maintain records required by government authorities and licensing agencies
• Send updates, newsletters, or other academy-related communications
• Comply with legal requirements

3. Consent

We obtain consent from parents/guardians before collecting, using, or disclosing personal information. Consent can be expressed (in writing or verbally) or implied (by enrolling in our programs and providing necessary information). Consent may be withdrawn at any time, subject to legal or contractual obligations, by contacting our office.

4. Use and Disclosure of Personal Information

Hope Montessori Academy uses personal information only for the purposes for which it was collected. We do not sell or rent personal information to third parties. However, we may disclose personal information in the following situations:

• To healthcare providers or emergency personnel in case of a medical emergency
• To government authorities or licensing agencies when required by law
• To third-party service providers (e.g., photographers, IT support) who assist us in providing services, subject to privacy safeguards

5. Retention and Security of Information

We retain personal information only as long as necessary to fulfill the purposes for which it was collected or as required by law. Hope Montessori Academy employs reasonable security measures to protect personal information from unauthorized access, loss, or misuse. These measures include:

• Secure storage systems (physical and digital)
• Access control to personal information by authorized staff only
• Regular review of data protection practices

6. Access and Correction of Personal Information

Parents/guardians have the right to access their personal information and their child’s records held by Hope Montessori Academy. If you believe any information is incorrect or incomplete, you may request a correction. We will promptly address any concerns about the accuracy of your personal information.

7. Photos and Videos

Hope Montessori Academy may occasionally take photos or videos of children during school activities. These may be used for internal purposes such as newsletters, parent updates, and educational material. Photos or videos may also be used on our website or social media platforms with prior consent from parents/guardians. You may opt out of this by informing the office in writing.

8. Changes to This Privacy Policy

Hope Montessori Academy may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify parents/guardians of any significant changes and ensure the updated policy is available on our website.

9. Contact Information

If you have any questions or concerns about our privacy practices or would like to access or correct your personal information, please contact:

Hope Montessori Academy
Email: [email protected]
Phone: 604-869-0092 / 604-614-9144
Address: 505 Wardle Street, Hope

We are committed to protecting your privacy and your child’s personal information.